A Virtual Data Room is an online document repository that allows authorized users to upload and access sensitive data. The best VDR providers provide a wide range of features to optimize business processes in multiple industries. A VDR for business is ideal for any scenario where external parties are required to examine sensitive documents or files. This could be due diligence by law firms involved in an M&A, financial analysts reviewing budgets and economic reports, or a mortgage broker looking over loans applications.

The top VDRs offer tools to organize the files and documents using automatic indexing, streamlined workflows with customizable templates and flexible permission settings to manage the use of the software. They can also help improve productivity of projects by providing tools to facilitate discussions with colleagues and offer a comprehensive search with filters, bookmarks and favorite folders. The best VDRs can also let you track and monitor who is visiting the VDR and what pages they are viewing. This data is valuable and can be used to refine projects or discover new opportunities.

A reliable VDR also comes with robust security protocols, such as two-factor authentication, fence view and other features that block authorized users from taking photographs or screenshots of confidential files. Administrators can also limit access by restricting hours of usage and IP addresses and ensure that anyone who gains unauthorized access to the computer will not be able to access the view publisher site VDR.